Warren County Records Center & Archives

Description of Departmental Records Indexes

We are actively adding to our historic records’ online collections. Below you will find definitions of what each record index is and how to use these resources. If you have any questions, please call the Records Center at 513-695-1815.

  • Commissioners
    • Board of County Visitors Inventory
      • A log of visits by the Warren County Board of Visitors to varying Warren County institutions with commentary on satisfaction of operation, as well as potential problems to be corrected, dated 1893 through 1902
      • Ongoing collection
    • Commissioners’ Journal Index Volumes 1 – 5
      • A transcribed list of every Commissioners’ Journal entry as depicted in the corresponding Commissioners’ Journal Indexes, dated 1803 through 1906. NOTE: The whereabouts of Commissioners’ Journals 1 – 3 is not known, only Commissioners’ Journals Indexes are available for these specific volumes
      • Ongoing collection
  • Common Pleas Court
    • Black Mulatto Record Book
      • A detailed list of free black and mixed-race individuals of Warren County including name, age, physical description, and associated individuals, dated 1804 through 1851
      • Complete Collection
    • Clerk of Courts – Series A Civil Cases
      • A collection of record entries and physical files of Warren County civil court cases, including party names and dates, dated 1803 through 1834
      • Ongoing Collection
    • General Index, Court Records 1803 – 1870
      • A transcribed list of every entry of the General Index of Court Records, including criminal and civil cases, dated 1803 through 1870
      • Complete Collection
    • Record of the Business of the Associate Judges
      • A transcribed index of the business proceedings of historic associate judges
      • Complete Collection
    • Record of Commission Inventory
      • A transcribed record of commissions, oaths, elections, and appointments of Warren County officials, including names, entry dates, and location of coverage, dated 1808 through 1888
      • Complete Collection
    • Record of Mayor’s Certificates
      • A transcribed record of Warren County Mayoral commencement and expirations, including name, municipality, and dates, dated 1881 through 1932
      • Complete Collection
    • State Cases Inventory
      • A detailed collection of physical files and record entries of criminal cases, including defendant names, dates, and criminal actions, dated 1803 through 1928
      • Ongoing Collection
  • Coroner
    • Coroner’s Inquest Inventory
      • A detailed list of Coroner’s inquest files and book entries, including name, inquest date, and cause of death, dated 1873 through 1957
      • Complete Collection
  • Engineer’s Office
    • Maps / Drawings Inventory
      • A collection of various large format physical documents regarding projects and duties of the Warren County Engineer’s Office from various years
      • Complete Collection
    • Aerials Inventory
      • A collection of aerial images created in 1962, 1968, 1974, 1978, and 1986 for Warren County with identified sections
      • Complete Collection
  • Probate Court
    • Birth Records Index Books 1 – 3
      • A transcribed list of birth records, including name, birth date, birth location, physical description, and parental information, dated 1867 through 1910. NOTE: These records contain births from areas other than Warren County, the births were solely recorded here
      • Complete Collection
    • Death Records Index Books 1 – 3
      • A transcribed list of death records, including name, death date, death location, age, and cause of death, dated 1867 through 1909. NOTE: These records contain deaths from areas other than Warren County, the deaths were solely recorded here
      • Complete Collection
    • Marriage Affidavits – 1854 – 1867
      • A transcribed list of marriage affidavits, including groom names, bride names, and marriage dates, dated 1854 through 1867
      • Complete Collection
    • Marriage Record
      • A transcribed list of marriage records, including groom names, bride names, and marriage dates, dated 1867 through 1870
      • Ongoing collection
    • Naturalization Index
      • A collection of naturalizations recorded within Warren County, including name, date, location of origin, and age, dated 1821 through 1928. NOTE: This index includes naturalizations from the Warren County Common Pleas Court as well
      • Complete Collection
    • Old Common Pleas Estate Packets Index
      • A detailed collection of transcribed records and physical files regarding estates, wills, and guardianships, including name(s), years, and series type, dated 1803 through 1863
      • Complete Collection
    • Probate Estate Packet Inventory
      • A detailed collection of transcribed records and physical files regarding estates, wills, and guardianships, including name(s), years, and series type, dated 1834 through 1897
      • Ongoing collection
  • Recorder’s Office
    • Deed Index Inventory
      • A transcribed list of record entries from Deed Volume 1 through 23, including grantor, grantee, and corresponding volume information
      • Ongoing collection
    • Miscellaneous Maps Inventory
      • A collection of various large format physical documents regarding projects and duties of the Warren County Recorder’s Office from various years
      • Ongoing collection
    • Veteran’s Gravesite Index
      • A detailed list of gravesite and cremation records for any Warren County veteran death reported to the State of Ohio or County itself, dated 1842 through current
      • Ongoing collection
  • Sheriff
    • Arrest Cards
      • A collection of arrest cards including arrest numbers, names, dates, and charges, dated 1913 – 1979 (added to yearly) with a few outliers
      • Ongoing collection

What indexes to utilize for specific types of information

  • Immigration / Free Persons
    • Probate Court – Naturalization Index
    • Common Pleas Court – Black Mulatto Record Book
  • Land / Property Information
    • Engineer’s Office – Maps / Drawings Inventory
    • Engineer’s Office – Aerials Collection
    • Recorder’s Office – Deed Index Inventory
    • Recorder’s Office – Miscellaneous Maps Inventory
  • Genealogical Events
    • Probate Court – Birth Records Index Books 1 – 3
    • Probate Court – Death Records Index Books 1 – 3
    • Probate Court – Marriage Affidavits – 1854 – 1867
    • Probate Court – Marriage Record
    • Probate Court – Old Common Pleas Estate Packets Index
    • Probate Court – Probate Estate Packet Inventory
    • Recorder’s Office – Veteran’s Gravesite Index
    • Common Pleas Court – Clerk of Courts – Series A Civil Cases
    • Commissioners – Commissioners’ Journal Index Volumes 1 – 5. NOTE: The whereabouts of Commissioners’ Journals 1 – 3 is not known, only Commissioners’ Journals Indexes are available for these specific volumes
  • Government Business
    • Common Pleas Court – Record of Mayor’s Certificates
    • Common Pleas Court – Record of Commission Inventory
    • Commissioners – Commissioners’ Journal Index Volumes 1 – 5
    • Commissioners – Board of County Visitors Inventory
  • Crime History
    • Common Pleas Court – State Cases Inventory
    • Coroner’s – Coroner’s Inquest Inventory
    • Sheriff – Arrest Cards